Process for the public to follow to address City Council
By a unanimous vote of the City Council on June 20, 2016, rules were established to guide the public in addressing City Council during regularly scheduled Council meetings (refer to Resolution Number 2016-26 below).
City Council meetings are scheduled on the first and third Mondays of the month beginning at 7:30 P. M.; if this Monday falls on a federal holiday, the Council meeting is held the next day at the scheduled time. The rules can be adapted to the teleconference format of the City Council meetings during the pandemic. Specifically, a member of the public approved to speak to Council will be provided with a phone number and access code in advance of the meeting. The requirement of Resolution Number 2016-26 for the public to address Council in an orderly manner will apply to this format as well. A summary of the rules follows:
- any individual who wants to speak must contact the Council Clerk before 4:30 P. M. one business day before the scheduled meeting. Megan Shaw, the Council Clerk, can be reached by email (firstname.lastname@example.org) or by calling 740-695-1324. If possible, additional lead time may allow an individual to address Council at a specific meeting;
- at the time of the request, the individual must provide a written summary of the issue or issues on which they wish to address City Council;
- the issue(s) must not be one which has been discussed at a previous meeting and must be appropriate for Council’s consideration. The City Council President is given the discretion to determine an appropriate issue, with guidance from the City’s Law Director if necessary;
- if multiple individuals wish to speak on the same issue, only one spokesperson may be heard; and
- the individual is permitted five (5) minutes to present his or her issue(s) unless Council permits additional time.