City of St. Clairsville

Ordinance Number 2021-8

ORDINANCE 2021-8

AN ORDINANCE TO MAKE SUPPLEMENTAL APPROPRIATIONS AND REVENUE FOR THE NORMAL EXPENSES AND OTHER EXPENDITURES OF THE CITY OF ST. CLAIRSVILLE, STATE OF OHIO, FOR THE PERIOD JANUARY 1, 2021 THROUGH DECEMBER 31, 2021 AND DECLARING AN EMERGENCY

            NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ST. CLAIRSVILLE, OHIO:

            SECTION 1:  That to provide for the normal expenses and other expenditures of the said City of St. Clairsville, Ohio, for the period January 1, 2021 through December 1, 2021, the attached line item transfers are required:

Supplemental Appropriations

TIF Fund

2918-850-710-0000 (Principal) – $93,000.00

2918-850-720-0000 (Interest)- $1,730.64

Police Fund

2901 -110-600-0000 (Other) Canine – $23,500.00

Grant Construction Water Tank

4201-800-530-0000 (Buildings and Other Structures) reduce by $433,533.00

 Supplemental Revenue

Police Fund

2901-820-0000 (Contributions and Donations) Canine – $23,500.00

Grant Construction Water Tank

4201-924-0000 (Loans Issued) reduce by $104,000.00

4201-925-0000 (Other Loans Issued) reduce by $329,533.00

            SECTION 2:  That this Ordinance is declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the residents of the City of St. Clairsville so that the City can maintain normal operations.

            SECTION 3That this Ordinance shall take effect and be in force from and after the earliest period allowed by the Charter of the City of St. Clairsville, Ohio.

PASSED at a meeting of the Council of the City of St. Clairsville on this 19th day of April, 2021, by the affirmative vote of 7 members of the council.

Ordinance Number 2021-8


April 5, 2021 Council Minutes

ST. CLAIRSVILLE CITY COUNCIL

April 5, 2021 Meeting

[Teleconference format in compliance with temporary changes to Ohio’s Open Meetings Act]

Jim Velas, Council President                                             Kathryn Thalman, Mayor

Perry Basile, Council, 1st Ward                                         Jeremy Greenwood, Public Service/Safety Director

Mark Bukmir, Council, 3rd Ward                                      Don Smithberger, Super. of General Services

Terra Butler, Council, 4th Ward                                        Annette Williams, Finance Director

Linda Jordan, Council-At-Large                                       Matthew Arbenz, Chief of Police

Beth Oprisch, Council-At-Large                                       Tom Murphy, Planning & Zoning Administrator

Frank Sabatino, Council 2nd Ward                                   Elizabeth Glick, Law Director

Mike Smith, Council-At-Large

The meeting was called to order by Council President Jim Velas at 7:35 pm. President Velas led Council in the Pledge of Allegiance. Members of the public were thanked for listening.

ROLL CALL:

Basile              HERE                                     Oprisch           HERE

Bukmir            HERE                                     Sabatino          HERE

Butler              HERE                                     Smith               HERE

Jordan             HERE                     Seven (7) Present                        Zero (0) Absent

MINUTES: President Velas confirmed all councilmembers received the minutes from the last meeting. Councilman Smith made a motion to approve the minutes from March 15, 2021 Council meeting; motion seconded by Councilwoman Butler.

ROLL CALL:

Basile              YES                                        Oprisch            YES

Bukmir            YES                                        Sabatino          YES

Butler              YES                                        Smith               YES

Jordan             YES

Roll Call Vote:            Seven (7) YES                        Zero (0) NO                            Minutes Approved

New Business: Mr. Smithberger stated the fire hydrants will be flushed starting the week of April 19th. Mr. Smithberger advises the public to not do laundry due to water being disturbed. The Fire department will be checking the flow and pressure on the hydrants to better serve the community.

REPORTS: Mayor Kathryn Thalman was not present.

Service Safety Director Jeremy Greenwood reports they are working on the street list from the 2nd Ward and additional streets. Mr. Greenwood states they are reviewing getting some paving this summer in addition to potential projects including water and sewer lines. Mr. Greenwood had several meetings, including with the law director on various projects, Rec Board meeting, OMEGA meeting, Vaughn, Coast & Vaughn regarding a wastewater plant issue, GIS monthly meeting, 2 Wastewater plant employees’ 6-month evaluation, equipment supplier, citizens regarding trees and driveway issues, Mayor’s Court, and ARC webinar. Spring cleanup is scheduled for April 19th-23rd; citizens are asked not to leave out garbage and to place leaves and debris in paper bags by the street [more information can be found on the City website]. Fire hydrants are scheduled to be flushed for the week of April 19th– 23rd; citizens are advised to expect discolored water and not to do laundry until water clears up. GPS receiver is set up and waiting on additional training for the employees. Computer for the Leak Detection equipment is in and work will be started soon. Mr. Greenwood and the Rec Center have layouts for the Community Garden and are reviewing material prices. Building projects that are still in progress, include renting the building [S. Sugar] to Belmont County Soil and Water, the fire department building to Cumberland Trail Fire District, touchless fixtures for the City and Rec Center restrooms, and the Train Station renovation. Crews helped install the St. Clairsville softball scoreboard. Mr. Greenwood had a meeting with the Wastewater crew regarding updating the treatment procedures. Mr. Greenwood is receiving resumes for the Wastewater Superintendent; Council will be advised on how many resumes were received and who applied. Mr. Greenwood is continuing to work on updating the Administrative Policies and Procedures. The East End Water Connection is waiting on funding approval. Application for the Ohio EPA WSRLA (Water Supply Revolving Loan Account) has been submitted and waiting on direction. Continuing with dam repairs. Electric department crew is doing utility locates, service work and trimming trees.  Water/Wastewater departments are working on water leaks, East End Lift Station, and working on beds for West End Package Plant. Street department is cleaning and repairing catch basins, repairing streets and alleys, cold patching but hope to start hot patching, and equipment repairs. Rec Center finished Soccer Clinic last week, Easter Egg scavenger hunt on Facebook, Summer League Basketball registration has started, hosting a car maintenance class as part of the Life Skills Program on April 13th and 27th from 3-4 pm, planning Community Day, and fishing tournament for this summer, Red Devil Classic track meeting will be later this summer, all 10 concerts are booked, and a “cause” connector grant for people to donate to their programs ends April 9th. Police department has K9 Certification Training ending next week. Currently no one is out sick. St. Clairsville Schools sent a thank you letter for donating the AeroClave machine. The City has been awarded the 2020 Tree City USA Award. The St. Clairsville Light and Power has won 3 awards, including 2020 Certificate of Excellence in Reliability, 2020 APPA Safety Award, and Gold RP3 Designation. April’s Employee of the Month is awarded to Ryan Denham [Water III license] with the Water department.

Police Matt Arbenz reports there were 316 calls, 58 traffic stops, 4 crashes, and 20 criminal arrests. The department has had several more drug cases in the past 2 weeks; including one resulting in 3 quarters of a pound of meth. The K9 officer is finishing up training next week. The drone was deployed on its first call Saturday night after a fleeing suspect rammed into a cruiser; the flight lasted 28 minutes and the infrared night-vision was very clear. Chief Arbenz had a meeting with morning Rotary regarding the Juvenile Justice Outreach Program, have another meeting with Rotary tomorrow.

Finance Director Annette Williams reports Melanie Smith, traveling clerk, contract has ended as of March 31st; the City is keeping her on as a retainer for the rest of the year. Ms. Williams states that with Ms. Smith’s help and the changes that have been made in the Finance department, the City is in a good place and is back on track.

Mr. Sabatino asked what Ms. Smith rate will be to retain her; Ms. Williams stated she will be paid $35 per hour plus travel.

Planning & Zoning Administrator Tom Murphy reminds resident to get permits prior to construction. Board of Zoning Appeals met March 24th and approved the variances for Convenient Food Mart Express [188 E. Main]; final plans will be submitted soon and then will set up the required meeting before the Planning Commission.

Councilwoman Oprisch asked when the final Census information will be released; Mr. Murphy stated the window when it will be released is between April 1st and October 30th.

COMMITTEE REPORTS:

Finance Chair Mike Smith: No report.

Utilities Chair Terra Butler: Councilwoman Butler stated Council needs to vote on April’s $50 reconnect fee. Disconnects are scheduled April 14th. Councilwoman Butler stated they also discussed customers checking out pool meters and receiving a sewer credit for the portion of water used to fill up the pool. Also discussed was waiving the cost of water for the commercial entity filling up the pool for the first of the year.

A motion was made by Councilwoman Butler to waive late fees for April’s utilities bill; seconded by Councilman Basile.

ROLL CALL:

Basile              YES                                        Oprisch            YES

Bukmir            NO                                        Sabatino          NO

Butler              YES                                        Smith               YES

Jordan             NO

Roll Call Vote:            Four (4) YES              Three (3) NO              Motion Carried

Police Chair Beth Oprisch: No report. Next meeting is Monday, April 12 at 7 pm via teleconference.

Streets – North Side Chair Perry Basile: No report.

Streets – South Side Chair Frank Sabatino: No report

Safety Chair Frank Sabatino: Councilman Sabatino congratulated Mr. Smithberger and crews for all the safety awards they received.

Building and Grounds Chair Perry Basile: No report.

Planning Commission Chair Frank Sabatino: No report

Fire Chair Frank Sabatino: The board met Thursday, March 25th at 3 pm. Councilman Sabatino reports they discussed insurance rates and personnel; had a resignation of 1 full-time and 1 part-time employee, both positions have been filled with new employees. Next meeting is April 21st at 3pm in the ESC building.

Recreation Chair Linda Jordan: Councilwoman Jordan made a motion to reappoint Alicia Freeman [expires April 17th] to the Rec Board; seconded by Councilman Sabatino. Councilwoman Oprisch asked if there are other nominations and how many nominations Council has; Councilwoman Jordan stated Council has two nominations. Councilman Basile nominated Lisa Amos to the Rec Board; seconded by Councilwoman Oprisch. Councilman Basile asked if the two nominations will fill the two positions expiring April 17th; President Velas states yes, the two nominations on the floor are for the two open positions. Councilwoman Jordan stated only one appointee available for Council and the next position is October 1, 2022. President Velas stated the paper that he has states under a 5-year term, Diane Schubert [appointed November 4, 2019] was filling a vacancy for another appointment and that term was April 18, 2016-April 17, 2021; other appointment, Alicia Freeman, term was April 18, 2016-April 17, 2021. Councilwoman Jordan stated Diane Schubert was filling John Nemeti seat whose term was October 2, 2017-October 1, 2022. Councilwoman Oprisch asked if this issue could be pushed to the next meeting until the terms are made clear; Law Director Elizabeth Glick stated next Council meeting is April 19th and the Board would be without two members for 2-3 days if Council chooses to wait until the next meeting. President Velas advises Council to wait until the April 19th Council meeting until the members’ terms are clarified. Councilman Bukmir asked if the motion on the floor and the second needs to be rescinded. President Velas asks Councilwoman Jordan to withdrawal her motion; Councilwoman Jordan stated no. Councilman Basile stated that both nominees should be rescinded to get clarity and revisit the issue next Council meeting. He also asked what happens if you do not withdrawal a motion; President Velas stated if it is not withdrawn then the motion is voted on. Law Director Elizabeth Glick explains this is for the nomination for this particular candidate, if Council gets a “no” vote this candidate will not be seated on the Board. Councilwoman Oprisch asked if this candidate could be renominated; Law Director Elizabeth Glick stated yes, they could be renominated. Law Director Elizabeth Glick states the exact term for the second member needs clarified due to the official minutes and the Rec Board’s records not agreeing; Councilwoman Oprisch states the official minutes trump anything because they are the official record, and Council should proceed with both nominations. President Velas calls for a 5-minute recess.

President Velas resumes the Council meeting. Law Director Elizabeth Glick states that both nominations occurred on April 18, 2016 to expire April 17, 2021; Alicia Freeman filled the entire 5-year term, and the other appointee has been filled by 4 different people during this 5-year term. Diane Schubert [nominated November 19, 2019] was the last appointee in this position and according to official Council minutes her term will end April 17, 2021. Law Director Elizabeth Glick states that in her opinion the Council minutes declare there are 2 positions that expire in April, and we should proceed with nominations for the 2 positions. Councilwoman Jordan nominates Diane Schubert to the Rec Board; seconded by Councilman Sabatino. President Velas asked if Council has access to email; all members did have access to email. President Velas stated Council will email Jennifer McMillen [jmcmillen@stclairsville.com], Mayor’s Assistant, their two nominations for the Rec Board [Alicia Freeman, Lisa Amos, Diana Schubert]. Councilman Bukmir asked if Diana Schubert and Alicia Freeman want to be reappointed for the Rec Board; Councilwoman Jordan stated yes, she has spoken with both. Councilman Bukmir asked if both members were good Board members and worked well on the Board; Councilwoman Jordan stated yes both members worked exceptionally well, Diana brought in $1,000 to the Rec Board. Councilwoman Oprisch asked if Councilwoman Jordan can vote for Alicia being that she is her daughter; Law Director Elizabeth Glick stated Councilwoman Jordan should abstain on that vote. Councilwoman Oprisch asked if Councilwoman Jordan could make the recommendation for Alicia considering the relationship; Law Director Elizabeth Glick stated she can make the motion but must abstain from the vote. Councilwoman Jordan asked if Council will be able to see the votes; President Velas stated the email votes will be released after being tallied. President Velas stated Ms. McMillen will email the votes to the Council members and will release the email votes to the public by contacting Ms. McMillen.

President Velas announced Alicia Freeman and Diana Schubert have been voted to the Rec Board (attached email votes to minutes).

Councilwoman Oprisch asked for clarity on how many appointments the Mayor has; President Velas stated the Mayor has 4 appointments and she has appointed 5. President Velas stated since the Mayor is out, this will be addressed next Council meeting.

Park District Chair Linda Jordan: No report.

ORDINANCES & RESOLUTIONS: Law Director Elizabeth Glick addressed one piece of legislation before Council.

A motion was made by Councilman Oprisch that the rules requiring three separate readings be suspended on Resolution 2021-7 and that the ordinance be passed on an emergency basis; seconded by Councilwoman Basile.

RESOLUTION NO. 2021-7 A RESOLUTION AUTHORIZING PARTICIPATION IN THE ODOT ROAD SALT CONTRACTS AWARDED IN 2021 AND DECLARING AN EMERGENCY

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          YES

Butler                          YES                                        Smith               YES

Jordan                        YES

Roll Call Vote:         Seven (7) YES              Zero (0) NO                Rules requiring three separate readings suspended

Vote to pass Resolution No. 2021-7:

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          YES

Butler                          YES                                        Smith               YES

Jordan                        YES

Roll Call Vote:         Seven (7) YES              Zero (0) NO               Motion Carried

Executive Session was introduced by Law Director Elizabeth Glick per ORC 121.22 (G)(3).

A motion was made by Councilwoman Oprisch to enter Executive Session; seconded by Councilman Basile.

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        NO                                        Sabatino          NO

Butler                          YES                                        Smith               YES

Jordan                        YES

Roll Call Vote:         Five (5) YES                 Two (2) NO                Motion Carried

Executive Session was entered 9:04 pm.

Councilman Sabatino made a motion to exit Executive Session and resume open Regular Session; seconded by Councilman Basile. Regular Session resumed at 10:02 pm.

Old Business: President Velas discusses the request for variance for the property owner who request to apply for City sewage without annexation into the City following the agreement that was in place.

A motion was made by Councilwoman Oprisch to proceed with the negotiation of agreement to allow the two property owners to tap into the City sewer system without the requirement of annexation into the City per the agreement between the City and the Predecessor in title [2002]; seconded by Councilwoman Butler.

President Velas explains a “yes” vote will grant variance to the property owner to connect to the City sewage without annexation. A “no” vote is turning down the variance.

ROLL CALL:

Basile                          NO                                          Oprisch           YES

Bukmir                        NO                                          Sabatino          NO

Butler                          YES                                         Smith              YES

Jordan                        NO

Roll Call Vote:         Three (3) YES               Four (4) NO               Motion Not Carried

Law Director Elizabeth Glick will contact Attorney Shaheen.

ADJOURNMENT: With no further business to come before Council, Councilman Sabatino made a motion to adjourn; seconded by Councilman Bukmir. Meeting adjourned at 10:08 pm.

Next meeting will be Monday, April 19, 2021 at 7:30 pm via teleconference.

Council email vote_Council-appointments to Rec Board_April 5 2021 Council Meeting

April 5 2021 Council Minutes_votes on Rec Board

 


Council Finance and City Council teleconference meetings on Monday, April 19

PRESS RELEASE

TO:             Media and Public

FROM:       Mayor Kathryn Thalman and Council President Jim Velas

DATE:         April 15, 2021 

RELEASE:   IMMEDIATE

__________________________________________________________________________________________

The ST. CLAIRSVILLE CITY COUNCIL will meet on Monday, April 19, 2021 at 7:30 P.M. via TELECONFERENCE. Residents are encouraged to listen.

A FINANCE COMMITTEE meeting will take place prior to the Council meeting at 6:45 P.M. This will be conducted in a TELECONFERENCE format.  Residents will be in a LISTEN ONLY MODE and may use the same dial-in number and access code provided for the Council meeting listed below.

Due to the COVID-19 outbreak and the changes that have been made to Ohio’s Open Meetings Act (which temporarily allows public bodies to conduct meetings and hearings electronically during this state of emergency), the public may participate using the phone number and access code below.

Public bodies must provide public access to any meeting or hearing that the public would otherwise be entitled to attend.  Therefore, any resident who is interested in dialing in to the TELECONFERENCE is encouraged to do so.  Again, residents will be in a LISTEN ONLY MODE.

The dial-in number and access code are:

Dial-In Number                       800-338-7154

Access Code                            9646

Mayor Thalman and Council President Velas encourage residents to listen in and be informed.

###


Council Police Committee meets Monday evening

PRESS RELEASE

The ST. CLAIRSVILLE POLICE COMMITTEE will meet on Monday, April 12, 2021 at 7:00 P.M. This will be conducted in a TELECONFERENCE format. Residents will be in a LISTEN ONLY MODE.

Due to the COVID-19 outbreak and the changes that have been made to Ohio’s Open Meetings Act (which temporarily allows public bodies to conduct meetings and hearings electronically during this state of emergency), the public may participate using the phone number and access code below.

Public bodies must provide public access to any meeting or hearing that the public would otherwise be entitled to attend.  Therefore, any resident who is interested in dialing in to the TELECONFERENCE is encouraged to do so.  Again, residents will be in a LISTEN ONLY MODE.

The dial-in number and access code are:

Dial-In Number  ​​800-338-7154

Access Code​​​  9646

Mayor Thalman and Council President Velas encourage residents to listen in and be informed.

###


Resolution Number 2021-7

RESOLUTION NUMBER 2021-7

A RESOLUTION AUTHORIZING PARTICIPATION

IN THE ODOT ROAD SALT CONTRACTS AWARDED

IN 2021 AND DECLARING AN EMERGENCY

            WHEREAS, the City of St. Clairsville, Belmont County, Ohio, (hereinafter referred to as the “Political Subdivision”) hereby submits this written agreement to participate in the Ohio Department of Transportation’s (ODOT) annual road salt bid in accordance with Ohio Revised Code 5513.01(B) and hereby agrees to all of the following terms and conditions in its participation of the ODOT road salt contract:

  1. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon notice of  award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and
  2. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and
  3. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the road salt contract; and
  4. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and
  5. The Political Subdivision hereby requests through this participation agreement a total of 600 tons of Sodium Chloride (Road Salt) of which the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and
  1. The Political Subdivision hereby agrees to purchase a minimum of 90% of its electronically submitted salt quantities from its awarded salt supplier during the contract’s effective period; and
  2. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and
  3. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 30 by 5:00 p.m.  The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline.  The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request.  Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement.  The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it resolved by the Council of the City of St. Clairsville, Ohio:

SECTION 1:  That this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract.

SECTION 2:  That this Resolution is declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the residents of the City of St. Clairsville.

SECTION 3:  That this Resolution shall take effect and be in force from and after the earliest period allowed by the Charter of the City of St. Clairsville, Ohio.

PASSED at a meeting of the Council of the City of St. Clairsville on this 5th day of April, 2021, by the affirmative vote of 7 members of the council.

Resolution Number 2021-7


March 15, 2021 Council Minutes

ST. CLAIRSVILLE CITY COUNCIL

March 15, 2021 Meeting

[Teleconference format in compliance with temporary changes to Ohio’s Open Meetings Act]

Jim Velas, Council President                                           Kathryn Thalman, Mayor

Perry Basile, Council, 1st Ward                                        Jeremy Greenwood, Public Service/Safety Director

Mark Bukmir, Council, 3rd Ward                                      Don Smithberger, Super. of General Services

Terra Butler, Council, 4th Ward                                        Annette Williams, Finance Director

Linda Jordan, Council-At-Large                                       Matthew Arbenz, Chief of Police

Beth Oprisch, Council-At-Large                                       Tom Murphy, Planning & Zoning Administrator

Frank Sabatino, Council 2nd Ward                                   Elizabeth Glick, Law Director

Mike Smith, Council-At-Large

The meeting was called to order by Council President Jim Velas at 7:35 pm. President Velas led Council in the Pledge of Allegiance. Members of the public were thanked for listening.

ROLL CALL:

Basile              HERE                                     Oprisch           HERE

Bukmir            HERE                                     Sabatino         HERE

Butler              HERE                                     Smith              HERE

Jordan             HERE                     Seven (7) Present                        Zero (0) Absent

MINUTES: President Velas confirmed all councilmembers received the minutes from the last meeting. A vote was taken to approve the minutes from February 16, 2021.

ROLL CALL:

Basile              YES                                        Oprisch            YES

Bukmir            YES                                        Sabatino          YES

Butler              YES                                        Smith               YES

Jordan             YES

Roll Call Vote:            Seven (7) YES                        Zero (0) NO                            Minutes Approved

MINUTES: President Velas confirmed all councilmembers received the minutes from the last meeting. A vote was taken to approve the minutes from March 1, 2021.

ROLL CALL:

Basile              YES                                        Oprisch            YES

Bukmir            YES                                        Sabatino          YES

Butler              YES                                        Smith               YES

Jordan             YES

Roll Call Vote:            Seven (7) YES                        Zero (0) NO                            Minutes Approved

New Business: Mayor reappoints Lucinda Weisgerber and Jennifer Johnson to the Rec Center board and made a new appointment of Erica Basile.

Lucinda Weisgerber

ROLL CALL:

Basile              ABSTAIN                              Oprisch            YES

Bukmir            YES                                        Sabatino          YES

Butler              YES                                        Smith               YES

Jordan             YES

Roll Call Vote:            Six (6) YES                Zero (0) NO    One (1) ABSTAIN  Motion Carried

Jennifer Johnson

ROLL CALL:

Basile              YES                                        Oprisch            YES

Bukmir            YES                                        Sabatino          YES

Butler              YES                                        Smith               YES

Jordan             YES

Roll Call Vote:            Seven (7) YES                        Zero (0) NO                Motion Carried

Erica Basile

ROLL CALL:

Basile              ABSTAIN                              Oprisch            YES

Bukmir            YES                                        Sabatino          ABSTAIN

Butler              YES                                        Smith               YES

Jordan             ABSTAIN

Roll Call Vote:            Four (4) YES              Zero (0) NO    Three (3) Abstain     Motion Carried

Councilman Basile asked if Council has an appointment that needs made; Law Director Elizabeth Glick stated Council has 2 appointments and 1 will be up in April. Councilman Basile made a nomination of Lisa Amos for one of the appointments; Councilman Basile said she is active with her children’s school district, has experience with public outreach, and in youth activities. Councilwoman Oprisch asked when the appointment is up, do we have 1 or 2 appointments up, and when will Council need to fill the vacancy. Councilman Sabatino asked whose position will be replaced. Mayor Thalman stated both Council appointees, Diane Schubert and Alicia Freeman, expire 4/17/21. Councilwoman Jordan asked why we are changing something that works well, and replacing the Council appointees when they are involved, devoted members. Councilwoman Oprisch asked who Councilwoman Jordan would recommend; Councilwoman Jordan nominates to reappoint Diane Schubert and Alicia Freeman. Law Director Elizabeth Glick recommends having the nomination and vote next Council meeting, April 5th. Councilman Basile requested to vote on Lisa Amos at tonight’s Council meeting. Councilman Basile nominated Lisa Amos for the appointment position; seconded by Councilwoman Butler. Councilman Bukmir asked if the two current members are wanting to the keep the position on the board. Law Director Elizabeth Glick advised Council to wait until April 5th Council meeting due to there being 2 vacant positions with 3 potential nominations; Councilman Basile withdrew his nomination.

REPORTS: Mayor Kathryn Thalman reports that she had several meetings, including with Councilman Basile regarding ward issues, Law Director regarding several issues, Ms. Williams concerning the 3 revolving loans that were discovered, and a Police committee meeting. Mayor met with Jeff Vaughn to discuss pump station issues and the wastewater plant. Spoke with Darin to discuss preemptive measures for the heavy rains. Officer Greg Clark and the Mayor participated in the food drive and delivered food to elderly and citizens in need; planning on distributing food at the Rec Center periodically in conjunction with the Council of Churches. Mayor thanked Mr. Smithberger and the Street department for their hard and efficient work patching holes from the winter; contact Mr. Greenwood with any potholes that need attention. Mayor attended the Ohio Municipal League meeting [via zoom] which discussed disbursement and guidance on how local government can spend the Covid funding. Mayor attended the East Ohio Regional Hospital Board Meeting on March 10th and it is having a grand opening Memorial Day weekend; they reported that nurses are needed and to apply at East Ohio. Met with Chief Arbenz regarding the recent drug bust and commend the officer’s hard work. The Mayor accepted the invitation to read at the Bible Reading Marathon in April. Mayor will be speaking at 2 Rotary meetings in the next few weeks.

Councilman Sabatino asked if the first Mayor’s Court was held; Mayor stated the first Mayor’s Court was February 24th, but we had no offenders.

Service Safety Director Jeremy Greenwood had several meetings, including with the law director on various projects, Police committee meeting, lawyer regarding a citizen’s utility tap, and with Vaughn, Coast & Vaughn regarding wastewater plant issues. Spring cleanup is being scheduled and will have dates for this soon. GIS receiver was order and received the computer for the Leak Detection equipment. Mr. Greenwood is working with the Rec Center and the Master Gardeners on the layout of the Community Garden. Belmont County Soil and Water is looking at finances before continuing with consideration of renting the building on S. Sugar. Projects still in progress: fire department building to Cumberland Trail Fire District, touchless fixtures in the City and Rec Center buildings, and renovating the Train Station. Legislation to hire a Wastewater Superintendent is presented to Council tonight. Wastewater had a blower fan break due to lack of maintenance and will cost approximately $49,800 to replace. The treatment procedure is being updated; treated 6 months out of the year but have had chlorine and E. coli issues. Mr. Greenwood is still working on updating the Administrative Policies and Procedures. Waiting on funding to be approved on the East End Water Connection. Application has been submitted for the Ohio EPA WSRLA (Water Supply Revolving Loan Account) regarding the Water Distribution System. Health insurance has increased 1.9% from last year. With Covid money the City was able to purchase 2 more AeroClave machines; the City is donating 1 AeroClave machine to St. Clairsville Schools to help disinfect the schools. Continuing with dam repairs. Electric department are doing utility locates, equipment maintenance, service work, and trimming trees. Water/Wastewater is fixing water line breaks and jetting the sewers. Street department has been cleaning catch basins, clearing bike trail, repairing streets and alley, Dura Patching and cold patching, and equipment repairs; trying to find another supplier for emulsion due to the State cutting off sales. Police department is working on youth and elderly programs and training. Mr. Greenwood congratulated Officer Justin Work for his new hire. One employee is out with Covid exposure.

Councilman Basile asked why the State has cut off sales; Mr. Greenwood stated there was not an agreement made for purchasing the emulsion. Mr. Greenwood is trying to get a contact to set up an agreement. Richland Township is also looking to purchase a tank to potentially make the emulsion.

Councilman Sabatino asked the credentials on the newly hired officer; Mr. Greenwood stated Chief Arbenz is going into further detail in his report on the new hire. Councilman Sabatino asked if there are any plans to redo the section of Route 9 off of Woodrow Ave.; Mr. Greenwood stated it is on the list to review with the Street Superintendent, but no plans have been made yet. Councilman Sabatino stated Toni Lane and John Ave. has a soft spot asked what the plans are to fix it; Mr. Greenwood stated he has not seen this area but will review this with the Street Superintendent and will get back with more information.

Police Matt Arbenz reports there were 311 calls, 90 traffic stops, and 16 criminal arrests. Chief Arbenz states the FAA has approved the drone program to operate in Belmont County; Officer Klotz will hold a demonstration for any Council members who are interested. Officially enrolled

in ATF’s eTrace program and have had our first submission sent in for analysis. The department has had 4 drug arrests in the past two weeks and working on some further investigations. The Dart Range simulator arrived today; once the system has been set up a demonstration will be scheduled for Council. The department has hired a new officer, Justin Work; 8 years’ experience in law enforcement, worked at Belmont County Sheriff’s office, once a member of Belmont County SWAT team, crisis intervention team, and has many certifications and good recommendations.

Councilman Sabatino stated when the FOP contract was signed, it was stated that the budget is tight and asked what the new hire’s salary would be; Chief Arbenz stated he will start out at $24/hour. Councilman Sabatino asked if this officer will receive benefits; Chief Arbenz stated he will receive the standard medical, eye, dental benefits. Councilman Sabatino asked if the new officer was budgeted in and approved; Chief Arbenz said yes, he was budgeted into 2021 police budget that was passed. Councilwoman Oprisch stated the new hire was promised to the department when the dispatchers were terminated.

Finance Director Annette Williams emailed the February management reports to Council; Council will receive manage reports monthly. Tonight, Council will vote on a Resolution that will allow Ms. Williams to opt-in to a UAN feature that will directly email communications to the Mayor and Council that the Fiscal Officer did not post bank rec affiliation to UAN in approximately 60 days; this was recommended by the State Auditor.

Planning & Zoning Administrator Tom Murphy reports the variance hearing for the Convenient Food Mart Express [188 E. Main] is March 24th at 6 pm at the Rec Center. JP Phillips was issued a demolition permit for the Car Wash [S. Marietta St.]. The utility bill contained the construction permit reminder and Mr. Murphy has received a large number of calls concerning code, applications, and permit requirements. Business is moving to 157 E. Main Street called Lux Boutique that sells women’s clothing and accessories. Audrey and Chad Brahler will be establishing a gelato and a sandwich shop [166 E. Main Street]; they will be before the Board of Architectural Review at the April 5th meeting.

COMMITTEE REPORTS:

Finance Chair Mike Smith: At tonight’s Finance committee meeting, insurance increased 1.9%. Ms. Williams is preparing information for the State Auditor. Tonight, we have an Ordinance for Council that the State is requiring to reconcile bank accounts in a timely manner.

Utilities Chair Terra Butler: No report.

Police Chair Beth Oprisch: Police committee meeting was March 8th. The budget has been passed for the department. The department hired a new employee, Justin Work; this position was promised to the department after the dispatchers were terminated.  Councilwoman Oprisch stated that the department is looking into a new cruiser. Chief Arbenz discussed the new simulator and drone; he will be holding demonstrations for Council on each system. Councilwoman Oprisch updated us on the Juvenile Program; Belmont County Juvenile Court has partnered with the department to help fund this program and have spoken with other people who always want to help. Councilwoman Oprisch congratulated Officer Greg Clark for employee of the month, to Officer Duplaga for his certification for the SWAT team, and to Officer Yates whose quick efforts saved someone’s life. Next committee meeting will be April 12th via teleconference.

Councilman Sabatino asked how many cruisers the department has; Chief Arbenz stated we have 5 cruisers, and the oldest one (Crown Vic, 130,000 miles) does not possess a City or County radio and it will be replaced.

Streets – North Side Chair Perry Basile: No report. Sending a list of streets and sewer issues to Mr. Greenwood.

Streets – South Side Chair Frank Sabatino: No report

Safety Chair Frank Sabatino: No report

Building and Grounds Chair Perry Basile: Councilman Basile states they are still negotiating with Belmont County Soil and Water on renting the building on S. Sugar. There will be roof repairs needed to the Electric department building.

Planning Commission Chair Frank Sabatino: No report

Fire Chair Frank Sabatino: No report. Next meeting March 25th at 3 pm.

Recreation Chair Linda Jordan: No report.

Park District Chair Linda Jordan: Memorial Park is officially open. The Rotary shelter is decreasing in being rented out. Disc golf course is officially finished with 18 baskets.

Councilman Basile asked if the disc golf course was bringing in people; Councilwoman Jordan stated Katie, Park manager, said that more people are coming to play disc golf.

ORDINANCES & RESOLUTIONS: Law Director Elizabeth Glick addressed three pieces of legislation before Council.

RESOLUTION No. 2021-4: A RESOLUTION APPROVING THE SOLID WASTE MANAGEMENT PLAN OF THE JEFFERSON BELMONT REGIONAL SOLID WASTE AUTHORITY AND DECLARING AN EMERGENCY

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          YES

Butler                          YES                                        Smith               YES

Jordan                         YES

Roll Call Vote:         Seven (7) YES              Zero (0) NO                Motion Passed

Mr. Greenwood stated we pay an outside consultant $100,000 to come for 4 hours a day to write the EPA report and be on site. Hiring a Superintendent would save the City approximately $10-15,000 a year, work full-time, and be available to advise proper management. Councilman Basile asked if the outside consultant has the responsibility to look over the system and make sure it is maintained properly; Mr. Greenwood states the consultant’s job is to be the Operator of Record and report to the EPA. The consultant is not allowed to direct our staff and is to only ensure that the City is compliant. Councilman Sabatino asked why we are splitting the water/wastewater superintendent position; Mr. Greenwood stated we do not need a water superintendent because we have a keeper of record, and when we switch to County water we will not be manufacturing water and will no longer need a Water III Certification. Councilman Sabatino asked who the Operator of Record is for water; Mr. Greenwood stated Jeff Mottle, Class III, Water III Certificate. Councilman Sabatino asked what licensed is required for this new position; Mr. Greenwood stated Class II Operator for the sanitary. Councilman Sabatino asked if we have any employees that classify for this position; Mr. Greenwood stated we have in the past, but they left and this is why we hired the outside consultant. Councilman Sabatino asked how many employees we have for Wastewater; Mr. Greenwood stated 4 current employees. Councilman Bukmir asked if this Ordinance needs passed in emergency in order for this position to be advertised; Mr. Greenwood stated it allows him to create the position and advertise for the Wastewater Superintendent. It will be advertised to for 2-3 weeks and then a few weeks to review application and set up interviews. Councilman Bukmir asked if Council will still need to vote on the hiring of the position, the pay, and benefits package for this position; Mr. Greenwood stated yes. Councilwoman Jordan asked who is supposed to look over the equipment and make sure it is maintained properly; Mr. Greenwood said no one is down there to look over it because the outside consultant does not direct our employees. The employees have no guidance at the Wastewater without a Superintendent. Councilwoman Jordan asked if there is a weekly maintenance report; Mr. Greenwood stated no.

A motion was made by Councilman Basile that the rules requiring three separate readings be suspended on Ordinance 2021-5 and that the ordinance be passed on an emergency basis; seconded by Councilwoman Oprisch.

ORDINANCE 2021-5: AN ORDINANCE ABOLISHING THE POSITIONS OF SUPERINTENDENT OF WATER/WASTEWATER PLANT OPERATIONS AND SUPERINTENDENT OF WATER/WASTEWATER DISTRIBUTION AND COLLECTION AND CREATING THE POSITION OF SUPERINTENDENT OF WASTEWATER FOR THE CITY OF ST. CLAIRSVILLE, OHIO AND DECLARING AN EMERGENCY

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          NO

Butler                          YES                                        Smith               YES

Jordan                         NO

Roll Call Vote:         Five (5) YES         Two (2) NO            Rules requiring three separate readings suspende

Vote to pass Ordinance No. 2021-5:

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          NO

Butler                          YES                                        Smith               YES

Jordan                         NO

Roll Call Vote:         Five (5) YES                 Two (2) NO               Motion Carried

A motion was made by Councilwoman Jordan that the rules requiring three separate readings be suspended on Ordinance 2021-6 and that the ordinance be passed on an emergency basis; seconded by Councilwoman Basile.

RESOLUTION NO. 2021-6: A RESOLUTION AUTHORIZING THE FISCAL OFFICER TO OPT-IN TO A UAN FEATURE AS RECOMMENDED BY THE AUDITOR OF STATE OF OHIO AND DECLARING AN EMERGENCY

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          YES

Butler                          YES                                        Smith               YES

Jordan                         YES

Roll Call Vote:         Seven (7) YES              Zero (0) NO                Rules requiring three separate readings suspended

Vote to pass Resolution No. 2021-6:

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          YES

Butler                          YES                                        Smith               YES

Jordan                         YES

Roll Call Vote:         Seven (7) YES              Zero (0) NO                Motion Carried

Executive Session was introduced by Law Director Elizabeth Glick per ORC 121.22 (G)(3).

A motion was made by Councilman Basile to enter Executive Session; seconded by Councilwoman Oprisch.

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          YES

Butler                          YES                                        Smith               YES

Jordan                         YES

Roll Call Vote:         Seven (7) YES              Zero (0) NO                Motion Carried

Executive session was entered 8:54 pm.

Councilman Basile mad a motion to exit Executive Session and resume open Regular Session; seconded by Councilwoman Oprisch. Regular Session resumed at 9:48 pm.

Out of the executive session, Council will not take any further action tonight and this will be looked into further. The Law Director will contact Mr. Shaheen.

ADJOURNMENT: With no further business to come before Council, Councilman Basile made a motion to adjourn; seconded by Councilwoman Oprisch. Meeting adjourned at 9:51 pm.

Next meeting will be Monday, April 5, 2021 at 7:30 pm via teleconference.

March 15, 2021 Council Minutes


Spring Yard Waste Pickup and Hydrant Flushing began Monday, April 19

PRESS RELEASE

DATE:         March 31, 2021

FROM:       CITY OF ST. CLAIRSVILLE

SUBJECT:   Yard Waste Pickup and Hydrant Flushing Scheduled

RELEASE:  FOR IMMEDIATE RELEASE

City of St. Clairsville’s Utility Crews will pick up YARD WASTE ONLY on five (5) days in April:  Monday, April 19 through Friday, April 23.  Yard waste includes small tree and/or shrub branches which have naturally fallen over the winter months, yard trimmings, garden waste, and leaves ONLY.

Residents are advised that the YARD WASTE ONLY must be placed near the curb but NOT on the sidewalk or City streets.  All bagged yard waste must be in paper lawn and leaf bags (not plastic) since these bags can be composted easily.  Many local stores carry the required paper lawn and leaf bags.

The yard waste collections will be organized by ward, beginning with Ward 1 on Monday, Ward 2 on Tuesday, Ward 3 on Wednesday, and Ward 4 on Thursday.  (If you are uncertain in which ward you live, click on City Government, City Officials links on the website, and the red button “View Council Ward Map” at the bottom of the page.)  Please contact 740-695-1324 or 740-695-0156 to arrange for any collection which might be needed on Friday, April 23, the final day.

The City also will be performing hydrant flushing throughout the City the week of April 19 through April 23.  Crews will place signs along streets in advance of the flushing.  Residents are advised that there may be some temporary discoloration in their water and/or change in water pressure.

For questions about hydrant flushing, please call the Municipal Utilities Office on 740-695-1410; after normal business hours, you can leave a message with the answering service.  Thank you.

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Utilities Committee and City Council teleconference meetings tonight, April 5 (note: new access code)

PRESS RELEASE

TO:               Media and Public

FROM:         Mayor Kathryn Thalman and Council President Jim Velas

DATE:          March 31, 2021

RELEASE:   IMMEDIATE

__________________________________________________________________________________________

The ST. CLAIRSVILLE CITY COUNCIL will meet on Monday, April 5, 2021 at 7:30 P.M. via TELECONFERENCE. Residents are encouraged to listen.

A UTILITIES COMMITTEE meeting will take place prior to the Council meeting at 6:30 P.M. This will be conducted in a TELECONFERENCE format.  Residents will be in a LISTEN ONLY MODE and may use the same dial-in number and access code provided for the Council meeting listed below.

Due to the COVID-19 outbreak and the changes that have been made to Ohio’s Open Meetings Act (which temporarily allows public bodies to conduct meetings and hearings electronically during this state of emergency), the public may participate using the phone number and access code below.

Public bodies must provide public access to any meeting or hearing that the public would otherwise be entitled to attend.  Therefore, any resident who is interested in dialing in to the TELECONFERENCE is encouraged to do so.  Again, residents will be in a LISTEN ONLY MODE.

The dial-in number and access code are:

Dial-In Number                      800-338-7154

Access Code                            9646

Mayor Thalman and Council President Velas encourage residents to listen in and be informed.

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Mayor Thalman recognizes local businesses and residents involved in City’s Easter events

Mayor Thalman extends her gratitude to the following local businesses and residents (in alphabetical order) who helped to make this year’s Easter parade and related events a success:

BellStores, St. Clairsville;

St. Clairsville Police Officer Greg Clark;

Greg Duvall;

Cumberland Trail Fire Chief Tim Hall;

Jim and Patti Kasik;

Tammy Kucera;

Jenn, Lillie and Claire McMillen;

Riesbeck’s Food Markets;

Iris and Allysum Roger;

Mike Schuetz, State Farm Insurance;

Cheryl Schwender;

J.C. Thrash, Pizza Shack;

Whiteside of St. Clairsville;

Annette Williams, City’s Finance Director; and

Dan Yanok, Andrew Yanok Insurance Agency.