A RESOLUTION AUTHORIZING PARTICIPATION
IN THE ODOT WINTER CONTRACT (018-17) FOR
FOR ROAD SALT AND DECLARING AN EMERGENCY
WHEREAS, the City of St. Clairsville, Belmont County, Ohio, (hereinafter referred to as the “Political Subdivision”) hereby submits this written agreement to participate in the Ohio Department of Transportation’s (ODOT) annual winter road salt bid (018-17) in accordance with Ohio Revised Code §5513.01(B) and hereby agrees to all of the following terms and conditions in its participation of the ODOT winter road salt contract:
A. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the winter road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and
B. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the winter road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and
C. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT winter road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision participation in the winter road salt contract; and
D. The Political Subdivision hereby requests through this participation agreement a total of 600 tons of Sodium Chloride (Road Salt) of which the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and
E. The Political Subdivision hereby agrees to purchase a minimum of 90% of its above-requested salt quantities from its awarded salt supplier during the contract’s effective period of September 1, 2018 through April 30, 2019; and
F. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT winter salt contract; and
G. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Thursday, June 1, 2018. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email: Contracts.Purchasing@dot.ohio.gov by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.
NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT winter road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT winter salt contract.
Section 1: That the participation agreement for the ODOT winter road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT winter salt contract.
Section 2: That this Resolution is declared to be an emergency measure necessary for the immediate preservation of the public peace, health and the safety of the residents of the City of St. Clairsville regarding the ODOT winter contract for road salt.
DATE: May 3, 2018
FROM: CITY OF ST. CLAIRSVILLE
SUBJECT: Hydrant Flushing Scheduled
RELEASE: FOR IMMEDIATE RELEASE
City of St. Clairsville’s Water Department crews will begin flushing hydrants throughout the City the week of May 14, 2018.
Residents are advised that there may be some temporary discoloration in their water. Please watch for yard signs which will indicate the schedule for this operation.
For questions, please call 740-695-1324 or 740-695-1161 between 8:30 A.M. and 4:30 P.M. weekdays. After normal business hours, please call 740-695-0123.
DATE: April 20, 2018
FROM: CITY OF ST. CLAIRSVILLE
SUBJECT: Yard Waste Pickup Days Scheduled
RELEASE: FOR IMMEDIATE RELEASE
City of St. Clairsville’s Utility Crews will pick up YARD WASTE ONLY on five (5) days in May: Monday, May 14 through Friday, May 18. Yard waste includes small tree and/or shrub branches which have naturally fallen over the winter months, yard trimmings, garden waste, and leaves ONLY.
Residents are advised that the YARD WASTE ONLY must be placed near the curb but NOT on the sidewalk or City streets.
The yard waste collections will be organized by ward, beginning with Ward 1 on Monday, Ward 2 on Tuesday, Ward 3 on Wednesday, and Ward 4 on Thursday. Please contact 740-695-1324 to arrange for any collection which might be needed on Friday, May 18, the final day.
All bagged yard waste must be in paper lawn and leaf bags (not plastic) since these bags can be composted easily. Many local stores carry the required paper lawn and leaf bags.
For questions, please call 740-695-1324 or 740-695-0156 between 8:30
A. M. and 4:30 P. M. weekdays.
A RESOLUTION ACCEPTING THE PROPOSED
ANNEXATION OF 1.247 ACRES IN RICHLAND TOWNSHIP, OHIO
WHEREAS, the annexation of 1.247 acres having been approved by the Belmont County Commissioners and submitted to the City Finance Director; and
WHEREAS, a period of sixty (60) days having passed and the City Finance Director having laid the appropriate materials out before Council.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ST. CLAIRSVILLE, OHIO:
Section 1: That pursuant to Ohio Revised Code §709.04, that the annexation is hereby accepted. The Finance Director is hereby directed to comply with Ohio Revised Code § 709.06 by making three (3) copies of the annexation document, certifying that each such copy is correct, and forwarding such copies to the Auditor, Recorder and Secretary of State.
Section 2: This Resolution shall take effect and be in force from and after the earliest period allowed by the Charter of the City of St. Clairsville, Ohio.
PASSED at a meeting of the council of the City of St. Clairsville on this 16th day of April, 2018, by the affirmative vote 6 members of council.
DATE: April 11, 2018
FROM: James Zucal, Director of Safety and Public Services, City of St. Clairsville
SUBJECT: Bat houses added to National Road Bikeway
TEAMWORK IN THE SERVICE OF EDUCATION AND THE ENVIRONMENT
This week the City of St. Clairsville’s Electric Department and the Belmont County Soil and Water Conservation District collaborated to add two new bat houses to the City’s National Road Bikeway. Mayor Terry Pugh offered his appreciation to the Soil and Water Conservation District staff for the bat house programming and this lasting addition to the Bikeway.
The bat houses were hung between the gazebo, located at the midpoint of the 2 ½ mile National Road Bikeway, and the Bikeway’s rail tunnel to the north. The bat house project was coordinated by Liza Butler, the Administrator / Wildlife and Forestry Specialist of the local office of the Soil and Water Conservation District.
The photo below shows local school children observing the bat house installation in fulfillment of the Youth Educational Programs mission of the Soil and Water Conservation District. The children learned about the many contributions of bats to the environment and the importance of this new habitat option.
The above photo shows the City’s Electric Department crew member Nathan Teater installing one of the bat houses adjacent to the National Road Bikeway.
The National Road Bikeway is available to residents for their recreational and educational needs during daylight hours only.
AN ORDINANCE ACCEPTING THE FINAL PLAT OF THE
ST. CLAIR COMMONS SUBDIVISION TO THE
CITY OF ST. CLAIRSVILLE, OHIO
AND DECLARING AN EMERGENCY
WHEREAS, the Planning Commission for the City of St. Clairsville, Ohio, has approved the final plat of the St. Clair Commons Subdivision in the City of St. Clairsville, Ohio, and has issued its recommendation to Council that said plat be approved;
WHEREAS, Council for the City of St. Clairsville intends, by the adoption of this ordinance, to accept the recommendation of the Planning Commission for the City of St. Clairsville, Ohio and thereby approves the final plat of the St. Clair Commons Subdivision to the City of St. Clairsville, Ohio.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ST. CLAIRSVILLE, OHIO:
Section 1: That the final plat of the St. Clair Commons Subdivision in the City of St. Clairsville, Belmont County, Ohio, be and the same is hereby approved and accepted (see attached plat).
Section 2: That this Ordinance is declared to be an emergency measure necessary for the immediate preservation of the public peace, health, welfare and the safety of the residents of the City of St. Clairsville so that the St. Clair Commons project may proceed in an orderly fashion.
Section 2: That this ordinance shall take effect and be in full force from and after the earliest period allowed by the Charter of the City of St. Clairsville, Ohio.
PASSED at a meeting of the Council of the City of St. Clairsville on this 9th day of April, 2018, by the affirmative vote of 6 members of the council.
April 9, 2018
St. Clairsville City Council met in Special Session in Council Chambers on Monday, April 9, 2018 with the following present:
Tim Porter Frank Sabatino
Mark Bukmir Mike Smith
Linda Jordan Jim Velas
There was presented and read to Council on its second reading by title only, ORDINANCE NO. 2018-08: AN ORDINANCE ACCEPTING THE FINAL PLAT OF THE ST. CLAIR COMMONS SUBDIVISION TO THE CITY OF ST. CLAIRSVILLE, OHIO AND DECLARING AN EMERGENCY
There was presented and read to Council on its third and final reading by title only, ORDINANCE NO. 2018-08 a motion was made by Frank Sabatino and seconded by Jim Velas that Ordinance No. 2018-08 be passed by Council.
Roll Call Vote: Frank Sabatino Yes
Mark Bukmir Yes Mike Smith Yes
Linda Jordan Yes Jim Velas Yes
Beth Oprisch Yes
Ordinance No. 2018-08 was declared adopted.
There being no further business to come before Council a motion to adjourn was made by Jim Velas and seconded by Linda Jordan.
April 2, 2018
St. Clairsville City Council met in Council Chambers on Monday, April 2, 2018 with the following present:
Tim Porter, Council President
Perry Basile, Council 1st Ward Jim Zucal; Service Director
Mark Bukmir, Council 3rd Ward Cindi Henry, Finance Director
Linda Jordan, Council-At-Large Richard Myser, Law Director
Beth Oprisch, Council-At-Large Jeff Henry, Police Chief
Mike Smith, Council-At-Large Don Smithberger, Superintendent of General Serv.
Tom Murphy, Planning & Zoning Administrator
MINUTES: Minutes of the March 19. 2018 were tabled until the next meeting.
CITIZENS HEARING: There were no Citizens present who wished to address Council
SERVICE DIRECTOR, JIM ZUCAL
The Part-Time person who is working in the Utility Office now is Debbie Caltrider. She has been working there about two weeks. She replaced Sue Black who resigned and left on good terms and is excited about her retirement.
I want to talk about two structures on St. Clair Avenue. One is the old water department building which we are going to renovate this year. I have met with Perry Basile We went down and looked at the building. It has a roof that we had tested and they are asbestos shingles. We have a company that is going to take those away and taken to the proper site. We are going to knock the red brick building down. The block building is in good structural shape. It actually had a tree come through the roof and was neglected for years. The guys still store water parts in there. We are going to put new glass block windows in it and new garage doors. They have already started on eaves, soffits and facials and a new roof on it. Those are the two buildings we are working on this year. Tom Murphy is going to help me out tonight and give a more extensive report on some of the buildings.
Perry Basile: When we were over there we talked about clearing some of the brush around there, is that still going to happen? Jim Zucal. This is independent of that, this is building renovation and is being done by Kline Restoration. Terry Pugh is working with a contractor to knock the red brick down for us. We do want to cut down some of the brush and we are going to use our own employees and maybe some of the prisoners’. Beth Oprisch: Did Junior Sports set up a meeting with you to talk about the contract and how the City and Junior Sports can work together? Jim Zucal: They did not.
MAYOR, TERRY PUGH:
Because of Roberta Mertz, Jim Zucal’s Secretary who has taken the lead on the new website, we hope to have it up and going by May 1st. Things are progressing. Our Web builder was in last week and went over the site with all the superintendents and had a sit down with Jim, Myself and Cindi
We met with Gulfport this past week about the nature trail. With just an off the cuff statement I made to them at a meeting about why don’t you keep your $5,000 and make a Nature Trail with us. They took it and ran with it big time. They already have invested $120,000 in material and contracts to complete this. It is a collaboration between the City, Gulfport and the Park. They brought the Boy Scouts into it as well. It is a real community project they hope to have it done by the middle of July.
POLICE CHIEF, JEFF HENRY No Report
FINANCE DIRECTOR, CINDI HENRY: No Report
PLANNING AND ZONING ADMINISTRATOR, TOM MURPHY:
As Terry mentioned that trail at Memorial Park has snowballed into even a better thing than we could have imagined. It is just over one mile, there two sections that are connected. The first section will enter off of Memorial Park, that is the section that hits on the first water fall. That then hooks up with the existing trail where they had their temporary water line. That ends up at the smaller water fall. The Boy Scouts are going to be involved. Their plan is to have around 70 Boy Scouts over a period of two days they will have an overnighter at Memorial Park. The Scouts will spread the mulch on the trail. We wanted it to be pretty bare boned that way it is easier to maintain. Beth Oprisch: Did thy decide on a name yet? Tom Murphy: There is no name yet but there will be a sign when it is decided.
Tonight there was a Planning Commission Meeting. The main item that is before City Council is the report to Council in regard to St. Clair Commons. The Commission did recommend to City Council the approval of that plat. There is an Ordinance before you but there are only five members present so it cannot be passed tonight but we do ask you to only do the first reading on that.
There was another matter before the Planning Commission but there is no action required on that. It was for Green/Corp Designs they received their final plan approval. It is a great project, Jeremy has been great to work with, and he understands the code and understands the requirements we have. Any plans he submitted were perfect.
Jim and I met with Casey Coyne, he owns just shy of 2 acres just off of the end of Curtis Lane. He has an interest in building some new homes. It is not a huge parcel of ground but still we can get some new homes constructed.
Friday morning we received a phone call that the structure that Pizza Milano has plans to move into where State Cleaners use to be. The call was that some of the bricks had fallen out of the structure. We went ahead and taped it off, we contacted the property owner the property owner did come in his plan was to start work on the façade in May and plan to complete facade this year.
Beth Oprisch: Where are we with the new road across the highway? Jim Zucal: That was scheduled to be completed this fall but Shelly & Sands are quite a bit ahead so they are looking at maybe June or July. The letters are exposed that say St. Clairsville so they are ahead of schedule.
Tom Murphy: The Senior Suites are about 95% complete. They did receive their certificate of occupancy from the state. They do have people interested and have put money down to reserve a room. No one has moved in yet but it is getting very close.
Finance, Mike Smith: No Report
Utilities, Frank Sabatino: Not Present
Beth Oprisch: Utility met tonight. Want to remind the public that there are pool meters available in the Utility Office. They can be checked out for 24 hours with a valid I.D. For people who are interested in a sewer credit during the period in use. Mike Smith: What was the problem with the power in the middle of the night? Terry Pugh: A transformer blew out and they had to replace it.
Police, Mark Bukmir: No Report
Street North Side, Jim Velas: Not Present
Street South Side, Beth Oprisch: No Report
Safety, Beth Oprisch: I had the opportunity to attend the Safety meeting on March 29th at the City garage. It was very good information. Kyle does a very good job. The presentation was on distracted driving. If you have the opportunity I suggest you attend…
Building and Grounds, Perry Basile: No further Report
Planning Commission, Mike Smith: No Report
Fire District, Frank Sabatino: Not Present
Perry Basile: I have looked into other cities that have community cleanup day so people can get rid of junk that is laying around in their yard or garage. Terry Pugh: Richland Township has a cleanup day on May 5th at the County Fairgrounds on Roscoe Road.
Recreation, Linda Jordan:
The Easter program went very well nearly 200 kids came out.
I also want to mention the amazing raise. Everyone knows several well deserving organizations that participate in that but we are going to ask for support for the Rec. center. We hope that everyone gives their donation to the Rec. Center.
We want to give thanks to the Belmont County Tourism, they gave the Rec. Center $2.600 grant.
Park District, Linda Jordan:
Jim Zucal: On the new trail I think it would be nice if the Park District would look at a name the trail contest. We would like to support Gulfport. So we need to work with them also.
ORDINANCES & RESOLUTIONS:
Law Director, Richard Myser
On your agenda we have for the third reading Resolution No. 2018-07. That is the Resolution that ordinarily would have been scheduled for the third reading tonight. I have the plat and all the procedures ready. Earlier this afternoon I was looking at that procedure, we have to wait until 60 days have passed. 60 days are not up until April 14th. I am going to recommend to Council that we not have the third reading tonight. We will wait and have our third reading on the 16th.
We also have on the agenda Ordinance No. 2018008. That is the Ordinance accepting the final plat of the St. Clair Commons subdivision. Tom wanted to pass it tonight but we do not have enough members to pass it on an emergency. It will be necessary to have a special meeting to pass this ordinance. The meeting was set up for Thursday, April 5, 2018 at 7:30 a.m.
There was presented and read to Council on its first reading by title only, ORDINANCE NO. 2018-08: AN ORDINANCE ACCEPTING THE FINAL PLAT OF THE ST. CLAIR COMMONS SUBDIVISION TO THE CITY OF ST. CLAIRSVILLE, OHIO AND DECLARING AN EMERGENCY
NEW BUSINESS: The Mayor’s report for March was $2,247.09. A motion to accept the Mayor’s Report for March was made by Linda Jordan and seconded by Perry Basile.
Roll Call Vote:
Basile Yes Oprisch Yes
Bukmir Yes Smith Yes
Roll Call Vote: Five (5) Yes Zero (0) No Motion Approved:
NEXT MEETING: Monday, April 16, 2018, 7:30 p.m. in Council Chambers
There being no further business to come before Council, a motion to adjourn was made by Linda Jordan and seconded by Mike Smith.