City of St. Clairsville

Ordinance Number 2021-10

ORDINANCE 2021-10

AN ORDINANCE TO MAKE SUPPLEMENTAL REVENUE AND APPROPRIATIONS

FOR THE NORMAL EXPENSES AND OTHER EXPENDITURES OF

THE CITY OF ST. CLAIRSVILLE, STATE OF OHIO, FOR THE PERIOD JANUARY 1, 2021

THROUGH DECEMBER 31, 2021 AND DECLARING AN EMERGENCY.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ST. CLAIRSVILLE, OHIO:

SECTION 1: That to provide for the normal expenses and other expenditures of the said City of St. Clairsville, Ohio, for the period January 1, 2021 through December 1, 2021, the attached line item transfers are required:

Supplemental Revenue

Enforcement and Education Fund

2271-820-0000 (Contributions and Donations) – $4500.00

2271-619-0000 (Fines and Forfeitures) – $500.00

Parks and Recreation Fund

Parks and Recreation 2041-529-1000 (Other – Cultural and Recreational Programs) $7,145.00

Supplemental Appropriations

Enforcement and Education Fund

2271-110-391-0000 (Dues and Fees) – $8,000.00

Parks and Recreation Fund

Parks and Recreation 2041-310-300-0000 (Contractual Services) – $3,600.00

Parks and Recreation 2041-310-400-0000 (Supplies and Materials) – $3,545.00

SECTION 2:  That this Ordinance is declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the residents of the City of St. Clairsville so that the City can maintain normal operations.

SECTION 3That this Ordinance shall take effect and be in force from and after the earliest period allowed by the Charter of the City of St. Clairsville, Ohio

PASSED at a meeting of the Council of the City of St. Clairsville on this 3rd day of May, 2021, by the affirmative vote of 7 members of the council.

Ordinance Number 2021-10


Ordinance Number 2021-9

ORDINANCE 2021-9

AN ORDINANCE DESIGNATING THE COMMUNITY IMPROVEMENT

CORPORATION OF BELMONT COUNTY, OHIO AS THE AGENCY FOR THE CITY

OF ST. CLAIRSVILLE, OHIO, FOR THE INDUSTRIAL, COMMERCIAL

DISTRIBUTION AND RESEARCH DEVELOPMENT PURSUANT TO O.R.C. §1724.10

AND DECLARING AN EMERGENCY

WHEREAS, Section 13 of Article VIII, Ohio Constitution provides that, to create and preserve jobs and employment opportunities and to improve the economic welfare of the people of the State of Ohio, it is in the public interest and a proper public purpose for a municipal corporation, its agencies or instrumentalities, or corporations not for profit designated by such municipal corporation as its agency or instrumentality, to perform the acts and exercise the powers therein provided; and

WHEREAS, under Chapter 1724, Ohio Revised Code, a corporation not for profit, known as a community improvement corporation, may be organized for the sole purpose of advancing, encouraging, and promoting the industrial, economic, commercial, and civic development of a community or area and may be designated by a municipal corporation as its agency for the purpose of industrial, commercial, distribution and research development and such municipal corporation may then enter into an agreement with and confirm a plan prepared by said designated community improvement corporation in accordance with Section 1724.10, Ohio Revised Code;

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ST. CLAIRSVILLE, OHIO:

SECTION 1:  Pursuant to the provisions of Section 1724.10, Ohio Revised Code, this Council hereby finds and determines that it is the policy of this municipal corporation to promote the health, safety, morals and general welfare of its inhabitants through the designation of a community improvement corporation as the agency and instrumentality of this municipal corporation for the industrial, commercial, distribution and research development within this municipal corporation and the Community Improvement Corporation of Belmont County, Ohio, a community improvement organization organized as a corporation not for profit in the manner provided in Chapter 1724, Ohio Revised Code, is hereby designated as this municipal corporation’s agency and instrumentality for the industrial, commercial, distribution and research development of this municipal corporation.

SECTION 2:  It is found and determined that all formal actions of this Council concerning and relating to the passage of this ordinance were passed in an open meeting of this Council and that all deliberations of this Council and of any of its committees that resulted in such formal actions, were in meetings open to the public, in compliance with the law.

SECTION 3:  That this Ordinance is declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the residents of the City of St. Clairsville and for the further reason this this ordinance must take effect at the earliest possible time in order to preserve, maintain and create jobs, maintain and increase property values by immediately advancing, encouraging and promoting industrial economic, commercial and civic, and distribution and research development in the municipal corporation.

SECTION 4That this Ordinance shall take effect and be in force from and after the earliest period allowed by the Charter of the City of St. Clairsville, Ohio.

PASSED at a meeting of the Council of the City of St. Clairsville on this 3rd day of May, 2021, by the affirmative vote of 7 members of the council.

Ordinance Number 2021-9


April 19, 2021 Council Minutes

ST. CLAIRSVILLE CITY COUNCIL

April 19, 2021 Meeting

[Teleconference format in compliance with temporary changes to Ohio’s Open Meetings Act]

Jim Velas, Council President                                           Kathryn Thalman, Mayor

Perry Basile, Council, 1st Ward                                        Jeremy Greenwood, Public Service/Safety Director

Mark Bukmir, Council, 3rd Ward                                     Don Smithberger, Super. of General Services

Terra Butler, Council, 4th Ward                                        Annette Williams, Finance Director

Linda Jordan, Council-At-Large                                       Matthew Arbenz, Chief of Police

Beth Oprisch, Council-At-Large                                       Tom Murphy, Planning & Zoning Administrator

Frank Sabatino, Council 2nd Ward                                   Elizabeth Glick, Law Director

Mike Smith, Council-At-Large

The meeting was called to order by Council President Jim Velas at 7:32 pm. President Velas led Council in the Pledge of Allegiance. Members of the public were thanked for listening.

ROLL CALL:

Basile              HERE                                     Oprisch           HERE

Bukmir            HERE                                     Sabatino          HERE

Butler              HERE                                     Smith               HERE

Jordan             HERE                     Seven (7) Present                        Zero (0) Absent

President Velas stated that due to technical difficulty at the last Council meeting, Council was asked to email their vote for the new Rec Center Board members to ensure the votes were tallied correctly. The email votes were emailed to the press, Council members, and will be part of the official Council minutes. President Velas asked Council if they would want to voice revote or have the email votes read and Council confirm their votes; nominations will not change due to the fact they were made in an open Council meeting. Councilwoman Oprisch asked if the vote was legal; Law Director Elizabeth Glick stated that in a live Council meeting the votes would have been a voiced roll call vote, but due to technical difficulty we could not hear. Law Director Elizabeth Glick stated the votes should have been read in open Council last meeting, but it did not get done.  Law Director Elizabeth Glick stated Council can rescind their vote and revote or confirm their email votes. Councilman Bukmir asked the Law Director for her legal opinion on how to handle this; Law Director Elizabeth Glick stated if Council wants to rescind their vote, a motion to rescind must be made and then they can voice vote on the matter, and it would correct any question on the last vote. All Council members agreed to read the email votes and Council confirm their vote. Council Clerk Shaw read the votes:

Councilman Smith – Alisha Freeman and Diane Schubert

Councilwoman Oprisch – Lisa Amos and Alisha Freeman

Councilman Sabatino – Alisha Freeman and Diane Schubert

Councilman Basile – Lisa Amos and Diane Schubert

Councilwoman Butler – Lisa Amos and Diane Schubert

Councilwoman Jordan – Diane Schubert

Councilman Bukmir – Alisha Freeman and Diane Schubert

All members confirmed their votes.

Six (6) Diane Schubert           Four (4) Alisha Freeman         Three (3) Lisa Amos

MINUTES: President Velas asked if all Council members received the minutes from the last meeting. Councilman Smith and Councilwoman Oprisch stated they never received the minutes. Council Clerk Shaw stated they will be resent to their City email. All other Council members confirmed receiving the April 5th Council minutes. President Velas stated we will delay approving the minutes until next Council meeting [May 3rd].

REPORTS: Mayor Kathryn Thalman read a thank you letter from the Barton Volunteer Fire Department. The fire hydrants are being flushed this week and residents may expect interruption in service and discoloration; any question please call the Utilities office at 740-695-1410. The Street crews will be picking up yard waste from April 19th to April 23rd, including yard trimmings, garden waste, and leaves only; Mayor reminds residents to bag waste in a paper lawn or leaf bag [no plastic] and to leave bag near the curb. Waste pickup will be organized by Ward -Ward 1 on Monday, Ward 2 on Tuesday, Ward 3 on Wednesday, Ward 4 on Thursday, and Friday for any arranged collection pick up; please call 740-695-1324 or 740-695-0156 for arranged pick up. Debbie and Sean, Rec Center, have spoken with the dietitian at Belmont County Senior Services and will hold a class on good nutrition and food choices for the Life Skills Class [dates TBA]. The Rec Center’s Car Care class is April 27th at 3pm. The Rec Center will be available for rentals with Covid guidelines that must be followed; Mayor, Sean, and Law Director Elizabeth Glick are forming a waiver that will be required to sign. Mayor had several meetings, including with Quicksall to discuss issues with Dorothy Place Water Tower, current candidates for the Wastewater Superintendent, Mayor’s Court [March 31st] with 2 no shows, Chief Hall and Asst. Chief Grady concerning hydrant flushing, Senator Frank Hoagland [via Zoom] to discuss the 2nd round of Covid funds, board meeting for East Ohio Regional Hospital, and with Belmont County Water, Kelly Porter, Josh Myer, Mr. Greenwood and Mr. Smithberger to discuss the upcoming connection to the County water system. Mayor spoke at the Welcome Home Vietnam Vets ceremony and commended all the men and women who served.

Councilwoman Oprisch asked the status of the water tower on Dorothy Place; Mayor stated it is still not operating as it should and a couple different solutions were discussed. Mr. Smithberger, Mr. Mottle, and Mr. Denham are going to implement some of these solutions.

Service Safety Director Jeremy Greenwood reports he had several meetings, including with a citizen to discuss street conditions and several trees, Law Director on various projects, VCV on wastewater plant issues and update treatment procedure, AMP webinar, Quicksall on the operation of new tank issues, Belmont County Sanitary Sewer District on water rates for the County water, and Rec Board meeting. Mr. Greenwood is working on coordination of streets for potential paving. Spring Clean Up is scheduled for April 19th-23rd and reminds residents no garbage; if branches are left the Street crews will return with the woodchipper for large branches. Fire Hydrant flushing is scheduled for April 19th-23rd and reminds resident to not do laundry until water clears up. Community Garden will cost $30 per plot and contact Rec Center for more information to reserve a plot; beds will be 5’x20’-100 sq ft per recommendation of the Master Gardeners and will be ready approximately by the beginning of May. Mr. Greenwood said Council will need to discuss reconstituting the RITA Board. Mr. Greenwood stated they are looking at Inflow and Infiltration Control Plan [Wastewater] and to smoke test this summer. Building projects that are still in progress, include renting the building [S. Sugar] to Belmont County Soil and Water, the fire department building to Cumberland Trail Fire District, touchless fixtures for the City and Rec Center restrooms, and the Train Station renovation, Utility window awning, and EIFS was repaired for the Utility window. Mr. Greenwood states the inspection letter from the EPA reports a few issues; one part being the way the water is treated before going into the system. One resume was received for the Wastewater Superintendent position; in negotiation with this individual. Mr. Greenwood states they are still updating the Administrative Policies and Procedures, but the City’s contact person is no longer employed with Clemans-Nelson and waiting for a new contact. Appalachian Development Program Grant Agreement for the East End Water Connection was awarded $155,000 grant through OMEGA; this is half the cost, and the next step is to get OWDA (Ohio Water Development Authority) loan for matching that amount. Application for the Ohio EPA WSRLA (Water Supply Revolving Loan Account) was submitted for the Water Distribution System; submitting additional sources of income, including Appalachian Regional Commission, Governor’s Office of Appalachia, and potentially the new Covid funding. AFSCME contract is being finalized of typos and will email a finalized signed copy to Council. Mayor’s Court will have a couple items for the month of April. Continuing work on dam repairs. Electric department are working on utility locates, service work, and trimming trees. Water/Wastewater department crews flushed hydrants this week, working on the East End Lift Station, working on beds for West End Package Plant, and starting to monitor and treatment of Water and Wastewater discharge per OEPA requirements. The Street department crews have started spring cleanup, repairing streets and alleys, cold patching, and equipment repairs. The Rec Center has summer league basketball registration, planning Community Day, fishing tournament this summer, Red Devil Classic Track Meet, all 10 concerts are booked, starting to take reservations of the Rec Center, Life Skills Program on Car Care is April 27th at 3 pm; Mr. Greenwood thanked Whiteside and Dalton Showalter for helping with the Car Care program. The Rec Center received $1,100 from the Cause Connector Grant [ended April 9th] for programing. Police cruiser that was damaged in collision is out for body work. The Police department received the 2020 Lexipol Connect Award. Mr. Greenwood stated the part-time seasonal helpers have started. Mr. Greenwood reported no one is out sick.

Councilwoman Jordan asked the status of tearing down of the old water tower; Mr. Greenwood stated the old water tower will not be taken down.

Police Matt Arbenz reports one cruiser will be out of commission for approximately a week to get repaired from the collision. The K9 and handler have passed their certification; they are back on the road and have had a few cases resulting in drug finds. Two officers are scheduled to go to training on Narcotics Interdiction in Cleveland on May 1st. The department received the Gold Standard Award for Policy Management from Lexipol Connect.

Finance Director Annette Williams reports everything is going as planned for the year’s revenue and appropriation expenditures. Ms. Williams stated tonight’s piece of legislation is for housekeeping for the year.

Planning & Zoning Administrator Tom Murphy was not present.

COMMITTEE REPORTS:

Finance Chair Mike Smith: Councilman Smith reports there may be potential Covid funding coming to the City. Councilman Smith stated there is a statewide RITA meeting on June 17th. The Finance committee recommends that the City’s RITA board reconvene; Law Director Elizabeth Glick advised this will require Council’s approval.

Councilwoman Oprisch asked how many members, who appoints them, past members, and what is the term for the RITA Board; Mr. Greenwood stated Ms. Mertz is researching this information and will be sent to Council.

Utilities Chair Terra Butler: No report

Police Chair Beth Oprisch: Councilwoman Oprisch reports a Police committee meeting was held April 12th via teleconference. The committee discussed parking issues on Parshall Ave: Councilman Basile is going to contact the residents and report back next Police committee meeting. Chief Arbenz is going to do a drone demonstration after the next Police committee meeting, May 10th. Councilwoman Oprisch reports the K9 team is fully certified. A few officers will to be going to Cleveland and Columbus in June for training. Officer Justin Work has completed his new officer training. The Chief has spoken at two Rotary meetings regarding the Juvenile Education program. The cruiser that was damaged is currently getting fixed. Councilwoman Oprisch stated they discussed patrolling the Bike Trail. Next Police committee meeting is May 10th at 7pm via teleconference.

Streets – North Side Chair Perry Basile: Councilman Basile states he spoke with the residents on Parshall and will give Councilwoman Oprisch a full report, so she can bring it to Council.

Streets – South Side Chair Frank Sabatino: No report

Safety Chair Frank Sabatino: No report

Building and Grounds Chair Perry Basile: No report

Planning Commission Chair Frank Sabatino: No report

Fire Chair Frank Sabatino: No report. Next meeting is April 21st at 3pm.

Recreation Chair Linda Jordan: Councilwoman Jordan reports summer basketball registration is available until the end of May. Ponzani’s has donated mulch for the amphitheater. Outback is feeding the bands for the summer concert series. Riesbeck’s and Unified are sponsoring the fireworks for Community Day. The Rec Center will be holding their Life Skills class (Car Care) on April 27th at 3pm. National Day of Prayer will be May 6th in front of the Court House; anyone who would like to participate in the Bible reading please contact Councilwoman Jordan.

Park District Chair Linda Jordan: No report

Councilwoman Oprisch asked if the pool is opening this year; Councilwoman Jordan stated yes, she believes so but can let her know for sure.

ORDINANCES & RESOLUTIONS: Law Director Elizabeth Glick addressed one piece of legislation before Council.

A motion was made by Councilman Basile that the rules requiring three separate readings be suspended on Ordinance 2021-8 and that the ordinance be passed on an emergency basis; seconded by Councilwoman Oprisch.

ORDINANCE NO. 2021-8 AN ORDINANCE TO MAKE SUPPLEMENTAL APPROPRIATIONS AND REVENUE FOR THE NORMAL EXPENSES AND OTHER EXPENDITURES OF THE CITY OF ST. CLAIRSVILLE, STATE OF OHIO, FOR THE PERIOD JANUARY 1, 2021 THROUGH DECEMBER 31, 2021 AND DECLARING AN EMERGENCY

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          YES

Butler                          YES                                        Smith               YES

Jordan                        YES

Roll Call Vote:         Seven (7) YES              Zero (0) NO                Rules requiring three separate readings suspended

Vote to pass Ordinance No. 2021-8:

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          YES

Butler                         YES                                        Smith               YES

Jordan                        YES

Roll Call Vote:         Seven (7) YES              Zero (0) NO               Motion Carried

ADJOURNMENT: With no further business to come before Council, Councilman Basile made a motion to adjourn; seconded by Councilman Smith. Meeting adjourned at 8:36 pm.

Next meeting will be Monday, May 3rd, 2021 at 7:30 pm via teleconference.

April 19, 2021 Council Minutes


May 3 Utilities Committee and City Council meet via teleconference

PRESS RELEASE 

TO:             Media and Public 

FROM:       Mayor Kathryn Thalman and Council President Jim Velas 

DATE:         April 28, 2021

RELEASE:   IMMEDIATE

__________________________________________________________________________________________

The ST. CLAIRSVILLE CITY COUNCIL will meet on Monday, May 3, 2021 at 7:30 P.M. via TELECONFERENCE. Residents are encouraged to listen.

A UTILITIES COMMITTEE meeting will take place prior to the Council meeting at 6:30 P.M. This will be conducted in a TELECONFERENCE format.  Residents will be in a LISTEN ONLY MODE and may use the same dial-in number and access code provided for the Council meeting listed below.

Due to the COVID-19 outbreak and the changes that have been made to Ohio’s Open Meetings Act (which temporarily allows public bodies to conduct meetings and hearings electronically during this state of emergency), the public may participate using the phone number and access code below.

Public bodies must provide public access to any meeting or hearing that the public would otherwise be entitled to attend.  Therefore, any resident who is interested in dialing in to the TELECONFERENCE is encouraged to do so.  Again, residents will be in a LISTEN ONLY MODE.

The dial-in number and access code are:

Dial-In Number                       800-338-7154

Access Code                            9646

Mayor Thalman and Council President Velas encourage residents to listen in and be informed.

###


Earth Day 2021 and related updates

PRESS RELEASE

TO:                    Media, Residents

FR:                    City of St. Clairsville

RE:                    Earth Day 2021 and related City activities

DATE:               April 22, 2021

EFFECTIVE:       IMMEDIATE

Overlapping Earth Day this year is the City of St. Clairsville’s Spring Yard Waste Cleanup activities.  Today, Street Department crew members are using a woodchipper to turn larger tree branches which have fallen on residents’ yards into mulch.  This procedure allows for the reuse of this material by the City and prevents the need to dispose of it in area landfills.  The leaves and grass are collected in compostable bags which also are environmentally friendly.

Mayor Thalman announced the City of St. Clairsville Arbor Day celebration.  The event will be held on May 21, 2021 at 11:00 A. M. in Central Park (next to the J.B. Martin Recreation – Senior Center on Fair Avenue).  A representative of the Ohio Department of Natural Resources, Ms. Lola Lewis, will join us to recognize the City’s ongoing efforts as a 21-year Tree City USA award winner.  In addition, Father Chillog of St. Mary’s Church will bless the sapling which will be planted in the park in recognition of Arbor Day.  The brief ceremony also will include the presentation of an Arbor Day Proclamation.

Mayor Thalman acknowledged the City Council’s efforts last month to pass Resolution Number 2021-4 to approve the latest Solid Waste Management Plan of the Jefferson-Belmont Regional Solid Waste Authority (AKA JB Green Team).  Council’s adoption of this long-range plan allows the Authority to maintain compliance with state laws and continue offering their local programs and services to City residents and businesses.  Mayor Thalman stated, “our community is proud to help promote JB Green Team’s waste reduction and recycling goals.”

Mayor Thalman invited residents to share with her their Earth Day commemorations.

###


Ordinance Number 2021-8

ORDINANCE 2021-8

AN ORDINANCE TO MAKE SUPPLEMENTAL APPROPRIATIONS AND REVENUE FOR THE NORMAL EXPENSES AND OTHER EXPENDITURES OF THE CITY OF ST. CLAIRSVILLE, STATE OF OHIO, FOR THE PERIOD JANUARY 1, 2021 THROUGH DECEMBER 31, 2021 AND DECLARING AN EMERGENCY

            NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ST. CLAIRSVILLE, OHIO:

            SECTION 1:  That to provide for the normal expenses and other expenditures of the said City of St. Clairsville, Ohio, for the period January 1, 2021 through December 1, 2021, the attached line item transfers are required:

Supplemental Appropriations

TIF Fund

2918-850-710-0000 (Principal) – $93,000.00

2918-850-720-0000 (Interest)- $1,730.64

Police Fund

2901 -110-600-0000 (Other) Canine – $23,500.00

Grant Construction Water Tank

4201-800-530-0000 (Buildings and Other Structures) reduce by $433,533.00

 Supplemental Revenue

Police Fund

2901-820-0000 (Contributions and Donations) Canine – $23,500.00

Grant Construction Water Tank

4201-924-0000 (Loans Issued) reduce by $104,000.00

4201-925-0000 (Other Loans Issued) reduce by $329,533.00

            SECTION 2:  That this Ordinance is declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the residents of the City of St. Clairsville so that the City can maintain normal operations.

            SECTION 3That this Ordinance shall take effect and be in force from and after the earliest period allowed by the Charter of the City of St. Clairsville, Ohio.

PASSED at a meeting of the Council of the City of St. Clairsville on this 19th day of April, 2021, by the affirmative vote of 7 members of the council.

Ordinance Number 2021-8


April 5, 2021 Council Minutes

ST. CLAIRSVILLE CITY COUNCIL

April 5, 2021 Meeting

[Teleconference format in compliance with temporary changes to Ohio’s Open Meetings Act]

Jim Velas, Council President                                             Kathryn Thalman, Mayor

Perry Basile, Council, 1st Ward                                         Jeremy Greenwood, Public Service/Safety Director

Mark Bukmir, Council, 3rd Ward                                      Don Smithberger, Super. of General Services

Terra Butler, Council, 4th Ward                                        Annette Williams, Finance Director

Linda Jordan, Council-At-Large                                       Matthew Arbenz, Chief of Police

Beth Oprisch, Council-At-Large                                       Tom Murphy, Planning & Zoning Administrator

Frank Sabatino, Council 2nd Ward                                   Elizabeth Glick, Law Director

Mike Smith, Council-At-Large

The meeting was called to order by Council President Jim Velas at 7:35 pm. President Velas led Council in the Pledge of Allegiance. Members of the public were thanked for listening.

ROLL CALL:

Basile              HERE                                     Oprisch           HERE

Bukmir            HERE                                     Sabatino          HERE

Butler              HERE                                     Smith               HERE

Jordan             HERE                     Seven (7) Present                        Zero (0) Absent

MINUTES: President Velas confirmed all councilmembers received the minutes from the last meeting. Councilman Smith made a motion to approve the minutes from March 15, 2021 Council meeting; motion seconded by Councilwoman Butler.

ROLL CALL:

Basile              YES                                        Oprisch            YES

Bukmir            YES                                        Sabatino          YES

Butler              YES                                        Smith               YES

Jordan             YES

Roll Call Vote:            Seven (7) YES                        Zero (0) NO                            Minutes Approved

New Business: Mr. Smithberger stated the fire hydrants will be flushed starting the week of April 19th. Mr. Smithberger advises the public to not do laundry due to water being disturbed. The Fire department will be checking the flow and pressure on the hydrants to better serve the community.

REPORTS: Mayor Kathryn Thalman was not present.

Service Safety Director Jeremy Greenwood reports they are working on the street list from the 2nd Ward and additional streets. Mr. Greenwood states they are reviewing getting some paving this summer in addition to potential projects including water and sewer lines. Mr. Greenwood had several meetings, including with the law director on various projects, Rec Board meeting, OMEGA meeting, Vaughn, Coast & Vaughn regarding a wastewater plant issue, GIS monthly meeting, 2 Wastewater plant employees’ 6-month evaluation, equipment supplier, citizens regarding trees and driveway issues, Mayor’s Court, and ARC webinar. Spring cleanup is scheduled for April 19th-23rd; citizens are asked not to leave out garbage and to place leaves and debris in paper bags by the street [more information can be found on the City website]. Fire hydrants are scheduled to be flushed for the week of April 19th– 23rd; citizens are advised to expect discolored water and not to do laundry until water clears up. GPS receiver is set up and waiting on additional training for the employees. Computer for the Leak Detection equipment is in and work will be started soon. Mr. Greenwood and the Rec Center have layouts for the Community Garden and are reviewing material prices. Building projects that are still in progress, include renting the building [S. Sugar] to Belmont County Soil and Water, the fire department building to Cumberland Trail Fire District, touchless fixtures for the City and Rec Center restrooms, and the Train Station renovation. Crews helped install the St. Clairsville softball scoreboard. Mr. Greenwood had a meeting with the Wastewater crew regarding updating the treatment procedures. Mr. Greenwood is receiving resumes for the Wastewater Superintendent; Council will be advised on how many resumes were received and who applied. Mr. Greenwood is continuing to work on updating the Administrative Policies and Procedures. The East End Water Connection is waiting on funding approval. Application for the Ohio EPA WSRLA (Water Supply Revolving Loan Account) has been submitted and waiting on direction. Continuing with dam repairs. Electric department crew is doing utility locates, service work and trimming trees.  Water/Wastewater departments are working on water leaks, East End Lift Station, and working on beds for West End Package Plant. Street department is cleaning and repairing catch basins, repairing streets and alleys, cold patching but hope to start hot patching, and equipment repairs. Rec Center finished Soccer Clinic last week, Easter Egg scavenger hunt on Facebook, Summer League Basketball registration has started, hosting a car maintenance class as part of the Life Skills Program on April 13th and 27th from 3-4 pm, planning Community Day, and fishing tournament for this summer, Red Devil Classic track meeting will be later this summer, all 10 concerts are booked, and a “cause” connector grant for people to donate to their programs ends April 9th. Police department has K9 Certification Training ending next week. Currently no one is out sick. St. Clairsville Schools sent a thank you letter for donating the AeroClave machine. The City has been awarded the 2020 Tree City USA Award. The St. Clairsville Light and Power has won 3 awards, including 2020 Certificate of Excellence in Reliability, 2020 APPA Safety Award, and Gold RP3 Designation. April’s Employee of the Month is awarded to Ryan Denham [Water III license] with the Water department.

Police Matt Arbenz reports there were 316 calls, 58 traffic stops, 4 crashes, and 20 criminal arrests. The department has had several more drug cases in the past 2 weeks; including one resulting in 3 quarters of a pound of meth. The K9 officer is finishing up training next week. The drone was deployed on its first call Saturday night after a fleeing suspect rammed into a cruiser; the flight lasted 28 minutes and the infrared night-vision was very clear. Chief Arbenz had a meeting with morning Rotary regarding the Juvenile Justice Outreach Program, have another meeting with Rotary tomorrow.

Finance Director Annette Williams reports Melanie Smith, traveling clerk, contract has ended as of March 31st; the City is keeping her on as a retainer for the rest of the year. Ms. Williams states that with Ms. Smith’s help and the changes that have been made in the Finance department, the City is in a good place and is back on track.

Mr. Sabatino asked what Ms. Smith rate will be to retain her; Ms. Williams stated she will be paid $35 per hour plus travel.

Planning & Zoning Administrator Tom Murphy reminds resident to get permits prior to construction. Board of Zoning Appeals met March 24th and approved the variances for Convenient Food Mart Express [188 E. Main]; final plans will be submitted soon and then will set up the required meeting before the Planning Commission.

Councilwoman Oprisch asked when the final Census information will be released; Mr. Murphy stated the window when it will be released is between April 1st and October 30th.

COMMITTEE REPORTS:

Finance Chair Mike Smith: No report.

Utilities Chair Terra Butler: Councilwoman Butler stated Council needs to vote on April’s $50 reconnect fee. Disconnects are scheduled April 14th. Councilwoman Butler stated they also discussed customers checking out pool meters and receiving a sewer credit for the portion of water used to fill up the pool. Also discussed was waiving the cost of water for the commercial entity filling up the pool for the first of the year.

A motion was made by Councilwoman Butler to waive late fees for April’s utilities bill; seconded by Councilman Basile.

ROLL CALL:

Basile              YES                                        Oprisch            YES

Bukmir            NO                                        Sabatino          NO

Butler              YES                                        Smith               YES

Jordan             NO

Roll Call Vote:            Four (4) YES              Three (3) NO              Motion Carried

Police Chair Beth Oprisch: No report. Next meeting is Monday, April 12 at 7 pm via teleconference.

Streets – North Side Chair Perry Basile: No report.

Streets – South Side Chair Frank Sabatino: No report

Safety Chair Frank Sabatino: Councilman Sabatino congratulated Mr. Smithberger and crews for all the safety awards they received.

Building and Grounds Chair Perry Basile: No report.

Planning Commission Chair Frank Sabatino: No report

Fire Chair Frank Sabatino: The board met Thursday, March 25th at 3 pm. Councilman Sabatino reports they discussed insurance rates and personnel; had a resignation of 1 full-time and 1 part-time employee, both positions have been filled with new employees. Next meeting is April 21st at 3pm in the ESC building.

Recreation Chair Linda Jordan: Councilwoman Jordan made a motion to reappoint Alicia Freeman [expires April 17th] to the Rec Board; seconded by Councilman Sabatino. Councilwoman Oprisch asked if there are other nominations and how many nominations Council has; Councilwoman Jordan stated Council has two nominations. Councilman Basile nominated Lisa Amos to the Rec Board; seconded by Councilwoman Oprisch. Councilman Basile asked if the two nominations will fill the two positions expiring April 17th; President Velas states yes, the two nominations on the floor are for the two open positions. Councilwoman Jordan stated only one appointee available for Council and the next position is October 1, 2022. President Velas stated the paper that he has states under a 5-year term, Diane Schubert [appointed November 4, 2019] was filling a vacancy for another appointment and that term was April 18, 2016-April 17, 2021; other appointment, Alicia Freeman, term was April 18, 2016-April 17, 2021. Councilwoman Jordan stated Diane Schubert was filling John Nemeti seat whose term was October 2, 2017-October 1, 2022. Councilwoman Oprisch asked if this issue could be pushed to the next meeting until the terms are made clear; Law Director Elizabeth Glick stated next Council meeting is April 19th and the Board would be without two members for 2-3 days if Council chooses to wait until the next meeting. President Velas advises Council to wait until the April 19th Council meeting until the members’ terms are clarified. Councilman Bukmir asked if the motion on the floor and the second needs to be rescinded. President Velas asks Councilwoman Jordan to withdrawal her motion; Councilwoman Jordan stated no. Councilman Basile stated that both nominees should be rescinded to get clarity and revisit the issue next Council meeting. He also asked what happens if you do not withdrawal a motion; President Velas stated if it is not withdrawn then the motion is voted on. Law Director Elizabeth Glick explains this is for the nomination for this particular candidate, if Council gets a “no” vote this candidate will not be seated on the Board. Councilwoman Oprisch asked if this candidate could be renominated; Law Director Elizabeth Glick stated yes, they could be renominated. Law Director Elizabeth Glick states the exact term for the second member needs clarified due to the official minutes and the Rec Board’s records not agreeing; Councilwoman Oprisch states the official minutes trump anything because they are the official record, and Council should proceed with both nominations. President Velas calls for a 5-minute recess.

President Velas resumes the Council meeting. Law Director Elizabeth Glick states that both nominations occurred on April 18, 2016 to expire April 17, 2021; Alicia Freeman filled the entire 5-year term, and the other appointee has been filled by 4 different people during this 5-year term. Diane Schubert [nominated November 19, 2019] was the last appointee in this position and according to official Council minutes her term will end April 17, 2021. Law Director Elizabeth Glick states that in her opinion the Council minutes declare there are 2 positions that expire in April, and we should proceed with nominations for the 2 positions. Councilwoman Jordan nominates Diane Schubert to the Rec Board; seconded by Councilman Sabatino. President Velas asked if Council has access to email; all members did have access to email. President Velas stated Council will email Jennifer McMillen [jmcmillen@stclairsville.com], Mayor’s Assistant, their two nominations for the Rec Board [Alicia Freeman, Lisa Amos, Diana Schubert]. Councilman Bukmir asked if Diana Schubert and Alicia Freeman want to be reappointed for the Rec Board; Councilwoman Jordan stated yes, she has spoken with both. Councilman Bukmir asked if both members were good Board members and worked well on the Board; Councilwoman Jordan stated yes both members worked exceptionally well, Diana brought in $1,000 to the Rec Board. Councilwoman Oprisch asked if Councilwoman Jordan can vote for Alicia being that she is her daughter; Law Director Elizabeth Glick stated Councilwoman Jordan should abstain on that vote. Councilwoman Oprisch asked if Councilwoman Jordan could make the recommendation for Alicia considering the relationship; Law Director Elizabeth Glick stated she can make the motion but must abstain from the vote. Councilwoman Jordan asked if Council will be able to see the votes; President Velas stated the email votes will be released after being tallied. President Velas stated Ms. McMillen will email the votes to the Council members and will release the email votes to the public by contacting Ms. McMillen.

President Velas announced Alicia Freeman and Diana Schubert have been voted to the Rec Board (attached email votes to minutes).

Councilwoman Oprisch asked for clarity on how many appointments the Mayor has; President Velas stated the Mayor has 4 appointments and she has appointed 5. President Velas stated since the Mayor is out, this will be addressed next Council meeting.

Park District Chair Linda Jordan: No report.

ORDINANCES & RESOLUTIONS: Law Director Elizabeth Glick addressed one piece of legislation before Council.

A motion was made by Councilman Oprisch that the rules requiring three separate readings be suspended on Resolution 2021-7 and that the ordinance be passed on an emergency basis; seconded by Councilwoman Basile.

RESOLUTION NO. 2021-7 A RESOLUTION AUTHORIZING PARTICIPATION IN THE ODOT ROAD SALT CONTRACTS AWARDED IN 2021 AND DECLARING AN EMERGENCY

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          YES

Butler                          YES                                        Smith               YES

Jordan                        YES

Roll Call Vote:         Seven (7) YES              Zero (0) NO                Rules requiring three separate readings suspended

Vote to pass Resolution No. 2021-7:

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        YES                                        Sabatino          YES

Butler                          YES                                        Smith               YES

Jordan                        YES

Roll Call Vote:         Seven (7) YES              Zero (0) NO               Motion Carried

Executive Session was introduced by Law Director Elizabeth Glick per ORC 121.22 (G)(3).

A motion was made by Councilwoman Oprisch to enter Executive Session; seconded by Councilman Basile.

ROLL CALL:

Basile                          YES                                        Oprisch           YES

Bukmir                        NO                                        Sabatino          NO

Butler                          YES                                        Smith               YES

Jordan                        YES

Roll Call Vote:         Five (5) YES                 Two (2) NO                Motion Carried

Executive Session was entered 9:04 pm.

Councilman Sabatino made a motion to exit Executive Session and resume open Regular Session; seconded by Councilman Basile. Regular Session resumed at 10:02 pm.

Old Business: President Velas discusses the request for variance for the property owner who request to apply for City sewage without annexation into the City following the agreement that was in place.

A motion was made by Councilwoman Oprisch to proceed with the negotiation of agreement to allow the two property owners to tap into the City sewer system without the requirement of annexation into the City per the agreement between the City and the Predecessor in title [2002]; seconded by Councilwoman Butler.

President Velas explains a “yes” vote will grant variance to the property owner to connect to the City sewage without annexation. A “no” vote is turning down the variance.

ROLL CALL:

Basile                          NO                                          Oprisch           YES

Bukmir                        NO                                          Sabatino          NO

Butler                          YES                                         Smith              YES

Jordan                        NO

Roll Call Vote:         Three (3) YES               Four (4) NO               Motion Not Carried

Law Director Elizabeth Glick will contact Attorney Shaheen.

ADJOURNMENT: With no further business to come before Council, Councilman Sabatino made a motion to adjourn; seconded by Councilman Bukmir. Meeting adjourned at 10:08 pm.

Next meeting will be Monday, April 19, 2021 at 7:30 pm via teleconference.

Council email vote_Council-appointments to Rec Board_April 5 2021 Council Meeting

April 5 2021 Council Minutes_votes on Rec Board

 


Council Finance and City Council teleconference meetings on Monday, April 19

PRESS RELEASE

TO:             Media and Public

FROM:       Mayor Kathryn Thalman and Council President Jim Velas

DATE:         April 15, 2021 

RELEASE:   IMMEDIATE

__________________________________________________________________________________________

The ST. CLAIRSVILLE CITY COUNCIL will meet on Monday, April 19, 2021 at 7:30 P.M. via TELECONFERENCE. Residents are encouraged to listen.

A FINANCE COMMITTEE meeting will take place prior to the Council meeting at 6:45 P.M. This will be conducted in a TELECONFERENCE format.  Residents will be in a LISTEN ONLY MODE and may use the same dial-in number and access code provided for the Council meeting listed below.

Due to the COVID-19 outbreak and the changes that have been made to Ohio’s Open Meetings Act (which temporarily allows public bodies to conduct meetings and hearings electronically during this state of emergency), the public may participate using the phone number and access code below.

Public bodies must provide public access to any meeting or hearing that the public would otherwise be entitled to attend.  Therefore, any resident who is interested in dialing in to the TELECONFERENCE is encouraged to do so.  Again, residents will be in a LISTEN ONLY MODE.

The dial-in number and access code are:

Dial-In Number                       800-338-7154

Access Code                            9646

Mayor Thalman and Council President Velas encourage residents to listen in and be informed.

###


Council Police Committee meets Monday evening

PRESS RELEASE

The ST. CLAIRSVILLE POLICE COMMITTEE will meet on Monday, April 12, 2021 at 7:00 P.M. This will be conducted in a TELECONFERENCE format. Residents will be in a LISTEN ONLY MODE.

Due to the COVID-19 outbreak and the changes that have been made to Ohio’s Open Meetings Act (which temporarily allows public bodies to conduct meetings and hearings electronically during this state of emergency), the public may participate using the phone number and access code below.

Public bodies must provide public access to any meeting or hearing that the public would otherwise be entitled to attend.  Therefore, any resident who is interested in dialing in to the TELECONFERENCE is encouraged to do so.  Again, residents will be in a LISTEN ONLY MODE.

The dial-in number and access code are:

Dial-In Number  ​​800-338-7154

Access Code​​​  9646

Mayor Thalman and Council President Velas encourage residents to listen in and be informed.

###


Resolution Number 2021-7

RESOLUTION NUMBER 2021-7

A RESOLUTION AUTHORIZING PARTICIPATION

IN THE ODOT ROAD SALT CONTRACTS AWARDED

IN 2021 AND DECLARING AN EMERGENCY

            WHEREAS, the City of St. Clairsville, Belmont County, Ohio, (hereinafter referred to as the “Political Subdivision”) hereby submits this written agreement to participate in the Ohio Department of Transportation’s (ODOT) annual road salt bid in accordance with Ohio Revised Code 5513.01(B) and hereby agrees to all of the following terms and conditions in its participation of the ODOT road salt contract:

  1. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the road salt contract and acknowledges that upon notice of  award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and
  2. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and
  3. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the road salt contract; and
  4. The Political Subdivision’s electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and
  5. The Political Subdivision hereby requests through this participation agreement a total of 600 tons of Sodium Chloride (Road Salt) of which the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT; and
  1. The Political Subdivision hereby agrees to purchase a minimum of 90% of its electronically submitted salt quantities from its awarded salt supplier during the contract’s effective period; and
  2. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT salt contract; and
  3. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 30 by 5:00 p.m.  The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email:  Contracts.Purchasing@dot.ohio.gov by the deadline.  The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request.  Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement.  The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

NOW, THEREFORE, be it resolved by the Council of the City of St. Clairsville, Ohio:

SECTION 1:  That this participation agreement for the ODOT road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT salt contract.

SECTION 2:  That this Resolution is declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the residents of the City of St. Clairsville.

SECTION 3:  That this Resolution shall take effect and be in force from and after the earliest period allowed by the Charter of the City of St. Clairsville, Ohio.

PASSED at a meeting of the Council of the City of St. Clairsville on this 5th day of April, 2021, by the affirmative vote of 7 members of the council.

Resolution Number 2021-7